Professional TV and Projector Rental for Events in Glasgow
Screen & Projector Hire Glasgow
Screen Hire Prices - TV, projector and LED wall hire prices
To help with budgeting, we publish realistic starting prices, but every event is quoted individually because access, crew time and setup complexity affect cost.
Labour is the main cost. Once on site, extra screens need little extra labour, so multi-screen hires cost far less per screen.
As a guide, a local one-day hire of a 55″ display and stand, delivered and installed within 10 miles of our base, starts from £90. Larger screens require more labour and transport; an 85″ display can be around £400, depending on stairs, lifts, distances, and rigging time. Projector packages (short-throw projector with screen) also start from about £90, with screen sizes typically ranging from 85″ to 200″. LED video walls start at approximately £1,500, with most event installations ranging from £5,000 to £8,000, depending on size and resolution.
These figures are indicative only; access, venue restrictions, build time, operating crew, and event duration all affect the final quotation.
What size screen do I need?
Choosing the wrong size screen is the most common reason audiences can’t follow a presentation.
Use this simple rule:
The furthest viewer should be no more than 6x the screen height away
Examples:
| Audience size | Typical room depth | Recommended screen |
|---|---|---|
| 10–20 people | Small meeting room | 55–65″ TV |
| 20–50 people | Boardroom / training room | 75–98″ TV or small projector |
| 50–120 people | Conference suite | 100–150″ projection screen |
| 120–300 people | Ballroom / awards | Large projection or LED wall |
| 300+ people | Large venue | LED wall (multiple panels) |
You can also use multiple smaller screens to improve sightlines. In many venues this is cheaper than one very large screen because large displays require specialist transport and crew. For example, two 55″ displays are often significantly less expensive than a single 98″ display.
Some Glasgow venues, such as voco Grand Central and Barrowland Ballroom, have restricted lift access and tight stair routes. Large single displays can be impractical to install, so multiple smaller screens are often the safer, faster and more cost-effective solution.
Why size matters
If the screen is too small:
People stop reading slides
Attention drops
Speakers get blamed
If it’s too big:
It overwhelms the room
Costs increase unnecessarily
Practical tip
Text should be readable from the back without squinting.
If you need to increase font size above 28pt to make it readable, the screen is too small.
We’ll normally ask for your room layout or seating plan and calculate this for you before quoting.
What size screen for a conference?
Conference rooms are deeper than meeting rooms, so the back rows matter most.
Use this rule:
Everyone must read 24–32pt text without effort
Typical guidance:
| Delegates | Room type | Recommended screen |
|---|---|---|
| 20–40 | Training room | 75–86″ TV |
| 40–80 | Small conference | 98″ TV or 100–120″ projection |
| 80–150 | Hotel suite | 120–150″ projection screen |
| 150–300 | Ballroom | Large projection or LED wall |
| 300+ | Auditorium | LED wall or multiple screens |
When to add extra screens
Add side screens when:
The room is wide
Tables face different directions
There are pillars or chandeliers
Practical test
Open a slide on your 15.6″ laptop
Stand 1 metre away
That equals viewing a 55″ screen from ~3.5 metres
Projector and screen size guide
Projectors work by image height, not diagonal size.
Use this rule:
To determine where the back row should be, measure the screen height and multiply it by 6.
| Screen size | Clear viewing distance | Typical use |
|---|---|---|
| 80–100″ | up to 4 m | Small meetings |
| 100–120″ | up to 5–6 m | Training rooms |
| 120–150″ | up to 7–9 m | Conferences |
| 150–200″ | up to 10–12 m | Ballrooms |
| 200″+ | 12 m+ | Large events |
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Bright rooms and projectors
Projectors are like torches.
The brighter the room, the harder it is to see the picture.
Things that make projection harder:
Daylight
Bright Room Lights
White walls
Big windows
If you need to close curtains just to read slides, the projector isn’t bright enough.
What “lumens” means (simple)
Lumens = how bright the projector light is.
More lumens = clearer picture
Fewer lumens = washed-out picture
Rough idea:
2,500-3,000 lumens → dim meeting room
5,000–7,000 lumens → normal conference room
10,000+ lumens → bright ballroom or daytime event
As a general rule the more lumens you have the brighter the image and the higher the cost.
Short throw vs ultra short throw
They describe how close the projector sits to the screen.
Normal projector
Back of the room
Short throw
Closer to the screen
Good when people would walk through the beam
Ultra short throw
Right beside the screen
Used when space is tight or ceiling mounting isn’t possible
Closer projectors also reduce shadows from presenters standing in front and can appear brighter.
Presentation setup checklist
1. Don’t choose the screen after the slides are made
Small text forces a bigger screen. Plan screen size first, then design slides.
2. Don’t Forget about audio
If a presentation video includes audio, you’ll need speakers that connect to the laptop.
3. Don’t Assume a projector works in daylight
Bright rooms wash images out. Many venues look dim but are actually very bright for projection.
4. Don’t have one screen in a wide room
People at the sides turn their chairs instead of watching the speaker. Add side screens.
5. Don’t put the screen too low
Heads block the bottom. The bottom edge should normally be above seated head height.
6. Don’t forget a confidence monitor for the presenter
Speakers turn around to read slides, breaking engagement.
7. Don’t have last-minute laptop connections
Adapters, scaling and aspect ratio problems delay the event. Always test beforehand.
8. Don’t allow mixed presentation formats
If one speaker uses PowerPoint while others use PDFs, Keynote, or Google Slides, layouts and videos often break. Convert everything to the same format in advance.
